RETAIL CONTRACT ADMINISTRATION (RCA)
RCA News – Rules & Statutes – General Info – Forms – Links – Contact RCA
Welcome! This is our new and improved Retailer Info web page!
If you are looking for information about Oregon Lottery® games, how Lottery profits support the state, or problem gambling resources, please visit www.oregonlottery.org.
If you are interested in applying to become an Oregon Lottery® Retailer, please explore the forms, information, and links below, and then contact Sandy Long, Field Application Support Specialist, at 503-540-1136, or 1-800-766-6789, extension 1136.
If you are a Lottery Retailer, you will find useful information and links related to your Retailer Contract, Oregon Administrative Rules (OAR) related to Lottery Retailers, and Oregon Revised Statutes (ORS) related to Retailers.
This Web page is intended to provide information, downloadable forms and links for Lottery Retailers and for people interested in becoming Lottery Retailers. Information on this page is gathered primarily by Retail Contract Administration staff.
Retail Contract Administration is a department of the Oregon Lottery®, in the Director’s Office. We have 18 staff, including seven people in the field. Our job is to:
- help qualified applicants obtain a contract to sell Lottery products
- help Oregon Lottery® Retailers comply with the terms of the Retailer Contract
- share information related to the Retailer Contract and the law with retailers, applicants, other government agencies, legislators. Lottery staff, Oregon citizens, and a variety of other people
- ensure fairness and consistency in the administration of the Retailer Contract and application of law
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RCA NEWS
NEW RETAILER CONTRACT
The current contract between the Oregon State Lottery and Lottery Retailers will expire at the end of June 2010. In anticipation of this date, the process for creating a new contract has already begun. As you know, this is a public process that allows for support from anyone. A primary concern is that you, our Retailer, have adequate opportunity to provide input relative to this document. The time line that we have created will hopefully provide ample time for your comments and suggestions. Here is a high level overview of the time line related to the Oregon Lottery retailer contract:July 14, 2009, a Rulemaking packet was filed with the Secretary of State.
August 1, 2009, the “Notice of Rulemaking Hearing” will be published in the Secretary of State Bulletin.
August 18, 2009, there will be a public hearing from 9:00 a.m. to 1:00 p.m. at the Salem Armory Auditorium, 2310 17th St., Salem.
Written testimony and comments will be accepted until 5:00 p.m. on October 16, 2009.
At the October 30, 2009, Commission meeting, the Lottery Commission may adopt the 2010 contract with any modifications.
From December 2009 to April 2010, your field sales representative will visit you to explain any changes in the new contract and solicit your agreement and signature.
June 27, 2010, the new contract becomes effective.
Division 40 - Retailer Contract Video LotterySM Compensation Rate Rule Project
http://info.oregonlottery.org/rca/2009116_div_40.pdf
RCA NEWS ARCHIVE
NOTE OF CAUTION TO RETAILERS: Do not rely on this web page as your only source of information. If you are a Lottery Retailer, you have a contract with the Oregon State Lottery. The terms of that contract, and the incorporated documents and definitions, control and define the application and operation of the Retailer Contract for both parties (you and the Lottery). You are bound by, and must comply with the Retailer Contract.
This web page is intended for use as a general information resource and a starting place, and does not purport to be a complete statement of the law or Retailer Contract, or a comprehensive guide to the application process.
This web page is intended for use as a general information resource and a starting place, and does not purport to be a complete statement of the law or Retailer Contract, or a comprehensive guide to the application process.
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RULES & STATUTES
Administrative Rules related to Lottery can be found in OAR Chapter 177. Rules relating specifically to the Retailer Contract are found mostly in Divisions 40, 45, and 200. Statutes relating to the Oregon State Lottery are found in ORS Chapter 461. Links to the Secretary of State’s official web site for rules and statutes are found below. Please be sure to review the site’s policy for updates.
OAR Chapter 177
http://info.oregonlottery.org/rca/oar_chp_177.pdf
Division 40
http://info.oregonlottery.org/rca/2009116_div_40.pdf
Division 45
http://info.oregonlottery.org/rca/2009116_div_45.pdf
Division 200
http://info.oregonlottery.org/rca/2009116_div_200.pdf
ORS Chapter 461
http://info.oregonlottery.org/rca/2009116_ors_chp_461.pdf
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GENERAL INFORMATION
Below are some documents containing helpful information. Click on the link to open and read the document. You may also download and save or print, if you like.
Frequently Asked Questions (131Kb PDF)
How do I get one of those contracts to sell Lottery Products? How long does it take? How much money will I make?
For the answers to these questions and more, the “FAQ” document is an excellent resource. This document is updated periodically to reflect changes in process or timelines, so the information is relatively up-to-date. If you have additional questions, please feel free to call us.
Traditional Summary (83Kb PDF)
The Oregon Lottery® offers a variety of exciting products. We divide products into two categories: Video LotterySM the machines you find in bars and taverns with Video Poker and Line Games; and what we call Traditional Games which includes everything else - MegabucksSM, Powerball®, Scratch-itsSM, and so on. This document explains a little bit about the games and the application process for Traditional Games.
Traditional Lottery Specifications(41Kb PDF)
These documents explain the space and electrical system requirements for Lottery equipment located in a business that sells Traditional Games.
Video Summary (77Kb PDF)
There are different criteria and requirements for Video LotterySM. This document explains the criteria and application process for Video LotterySM games.
Video Lottery Specifications (46Kb PDF)
These documents explain the space and electrical system requirements for Lottery equipment located in a business that sells Video LotterySM games.
Making the Most of your Video Lottery Business(41Kb PDF)
This document will show you a “footprint” for the optimal placement of Video LotterySM terminals and give you some suggestions for creating a comfortable play area. You can benefit from our years of experience! It will also explain some of the space requirements for Video LotterySM terminals.
Wheelchair Accessibility Information (486Kb PDF)
Lottery games must be accessible to persons who use wheelchairs. This document gives you some background information and the specs from the Federal Americans with Disabilities Act, Accessibility Guidelines. This is a critical issue. The requirements are specific and can be very technical. You will see in this document that Richard Hittle, Accessibility and Compliance Officer, is our expert on this issue. He will be happy to help you understand the requirements, and answer any questions you may have. You can reach Richard by calling 503-540-1047, or 1-800-766-6789, extension 1047.
Striping Companies (16Kb PDF) Disabled Parking Signs (55Kb PDF)
These two documents list companies from whom you can obtain signs or painting services to comply with Wheelchair Accessibility requirements. The Oregon State Lottery does not promote or recommend any company. These two documents and the next links are merely resources for you.
http://www.promarksigns.com/
http://www.compliancesigns.com/
http://www.stopsignsandmore.com/
http://www.myparkingsign.com/
http://www.parkingsigncorner.com/
Fingerprinting Locations (57Kb PDF)
Applicants for Video LotterySM must submit fingerprints with their applications. This document shows where you can have your fingerprints taken.
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FORMS
As you will see on the Application Checklist document, there are a number of forms the Lottery will ask you to complete when applying for a Retailer Contract. There are also documents you may need to complete from time to time in order to maintain your Retailer Contract. Some of these forms are available to download and print (see below). Most forms are not yet available on this web page. We will be adding forms as soon as we can adapt them to the right format and provide clear written instructions for their use.
4506-T tax form(130Kb PDF)
The purpose of this form is for you to show the Lottery that you are compliant with Federal Taxes.
Affidavit for Stolen Scratch-it Tickets (536Kb PDF)
If so directed by Lottery staff, the purpose of this form is to file an affidavit for stolen Scratch-it tickets.
Application Checklist (46Kb PDF)
This document will show you, in general, the forms we require applicants to complete, and other documents they must submit with their applications. When you contact the Lottery about an application, we will ask you a variety of questions and then personalize an Application Checklist for you. Before you can submit an application, you must provide all forms and documents listed on this checklist. Not all forms are available on this web site. Please contact Sandy Long if you are interested in applying for a Retailer Contract.
Application for Retailer Contract(77Kb PDF)
All prospective Applicants (as defined on OAR Chapter 177, Division 40) must complete this form as part of an application for a Retailer Contract. Read the general instructions on this form carefully. If you do not understand the requirements, please ask your Field Application Representative. All questions must be answered completely. Under Oregon Revised Statute 461.700, you are required to disclose all information relating to any criminal offense, traffic crime or violation; failing to do so will likely result in the denial of your application. The most common mistake applicants make on this form is failing to disclose an arrest or conviction. (Do not use White out). If you make a mistake, please single line through the mistake, make the correction then initial and date.
Authorization to Release Financial Records and Credit, Character and Personal History Information. (32Kb PDF)
The purpose of this form is for Lottery to obtain financial records, credit, character and personal history information on you and/or your company.
EFT Banking Form (126Kb PDF)
Authorization agreement For electronic fund transfer/payments.
Entity Disclosure Form (71Kb PDF)
The purpose of this form is to ensure the Lottery has accurate information on an entity owner of the Contract holder.
Gross Sales report (31Kb PDF)
The purpose of this form is for you to show the Lottery your non-lottery sales.
Lessee Form (59Kb PDF)
The purpose of this form is to ensure the Lottery has accurate information on the person or entity that is leasing a portion of the retailers business.
ODR Form(48Kb PDF)
The purpose of this form is for you to show the Lottery that you are compliant with State taxes.
Organization Change Application (156Kb PDF)
If you are a Retailer, and you are making a change such as hiring a new manager, selling some stock, electing new officers, changing to a corporation or other entity, then you will need this form to start. Please give us a call when you’re preparing to make this type of change and we’ll let you know what else you need to do.
Personal Disclosure (84Kb PDF)
All Key Persons (as defined on OAR Chapter 177, Division 40) must complete a Personal Disclosure form as part of an application for a Retailer Contract. Read the instructions on this form carefully. If you do not understand the requirements, please ask your Field Application Representative. All questions must be answered completely. Under Oregon Revised Statute 461.700, you are required to disclose all information relating to any criminal offense, traffic crime or violation; failing to do so will likely result in the denial of your application. The most common mistake applicants make on this form is failing to disclose an arrest or conviction.
Personal Guarantee Form (400Kb PDF)
The purpose of this form is to ensure the Lottery will be guaranteed payment of funds by an individual of the entity.
Personal Resubmission Form (59Kb PDF)
All Retailers and other Key Persons who have completed a Personal Disclosure packet within the past year, must complete and submit this Personal Re-submission form with each subsequent application.
Retailer Contract (163Kb PDF)
Retailer Contract Rule(163Kb PDF)
Some applicants may qualify for a Temporary Retailer Contract. You can find the specific criteria in OAR Chapter 177, in Division 40 by selecting the link above. The standard, regular Retailer Contract is here as well. To save time, a Retail Contract Administration staff person may ask some persons to download, print, and complete and sign one of these Contracts. If that happens, you will need to complete the Signature Page, and all Video LotterySM applicants must complete Exhibit C as well. We encourage you to read these documents thoroughly and carefully. When you sign them, you are engaging in a contract with the State of Oregon through the Oregon State Lottery and you are obligating yourself, legally and financially. Treat it as you would any other contract, and be certain that you understand the terms.
Substitute W-9 Form (805Kb PDF)
The purpose of this form is to ensure the Lottery has your correct Federal Taxpayer Identification Number for reporting purposes.
Statement of Funding (75Kb PDF)
The purpose of this form is for you to show the Lottery how much money is required for you to open and operate this business, and where that money comes from. The Lottery may not contract with you if you do not have adequate funds to operate and maintain the business, or if your funding is from a prohibited or unacceptable source.
Temporary Retailer Contract (165Kb PDF)
Wheelchair Accessibility Affidavit (111Kb PDF)
The purpose of this form is to ensure your business is compliant with OAR 177-40-070.
Video Lottery Retailers – Option A/B (8Kb PDF)
Once each business year, your Oregon Lottery® retailer contract gives Video LotterySM retailers the opportunity to choose a compensation option (“A” or “B”) for the upcoming business year. If you choose to stay with your current commission option, no action is needed. If you wish to choose a new Video LotterySM compensation option, you must submit this signed option election form.
Once each business year, your Oregon Lottery® retailer contract gives Video LotterySM retailers the opportunity to choose a compensation option (“A” or “B”) for the upcoming business year. If you choose to stay with your current commission option, no action is needed. If you wish to choose a new Video LotterySM compensation option, you must submit this signed option election form.
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LINKS
If you’re going to have a Retailer Contract, you’re going to want to know about these sites:
Workers Compensation
http://www4.cbs.state.or.us/ex/wcd/cov/search/index.cfm
Oregon Secretary of State, Corporations Division
http://www.filinginoregon.com/index.htm
Oregon Liquor Control Commission
http://www.olcc.state.or.us
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CONTACT RCA
Retail Contracts Administration
500 Airport Rd SE
Salem, Oregon 97309
PO Box 12649
Salem, OR 97309-0649
Map (Type "Oregon Lottery®")
Phone: (503) 540-1062
Toll Free: 1-800-766-6789
Fax: (503) 540-1168
Retailer Applications
Sandy Long - 503- 540-1136
Wheelchair Accessibility
Richard Hittle - 503- 540-1047
Organizational Changes
Ken Brenneman - 503- 540-1022
General Information
Amy McDonald – 503- 540-1067
Patti Langley – 503- 540-1013
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Retail Contracts Manager
Marcia Hutchins - 503-540-1024
Contract Process Manager
Ken Brenneman - 503-540-1022
Field Application Manager
Rod Hershey - 503-540-1137
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